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Santa Clara County Schools’ Insurance Group is a Joint Powers Authority providing various insurance, safety and compliance programs, supporting K-12 school districts throughout Santa Clara County and more recently, San Francisco County. We provide safety programs and benefits plans for up to 30,000 school employees and up to 100,000 students covering about 225 campuses at any given time. The JPA is manage by a staff of 5 full-time employees under the governance of a Board of Directors. The JPA was formed in 1979 and has remain in continuous service since working with long term partners to deliver solutions to our schools, staff and students alike.
Job Purpose: Under the direction of the Executive Director, provides expert-level leadership and support in the remediation of property losses and related risk mitigation to member school districts of the Santa Clara County School Insurance Group (SCCSIG), and other members as needed. This position’s primary responsibility is to assist and facilitate the resolution of property losses and their necessary remediations. Resolution includes managing the flow of invoices from contracted vendors, checking the accuracy and fairness, as well as managing the response time, and setting membership expectations on repairing property damage and losses. Additionally, the position will assist and coordinate with SCCSIG, other members as needed, on developing, coordinating strategic, safe, and compliant practices that reduce property exposures related to facilities and operations in public education settings. Essential Duties: Risk Mitigation & Compliance ● Advise and support districts in reducing facilities-related liability through proactive risk assessments, preventative maintenance strategies, and implementation of health and safety protocols ● Ensure compliance with all local, state, and federal regulations related to environmental health, building safety, hazardous materials, indoor air quality, fire codes, and worker safety (e.g., IIPP, IPM, OSHA, Williams Act inspections) ● Serve as a resource for emergency preparedness, facility security, and disaster response planning ● Co-Lead safety audits, develop risk mitigation recommendations, and help coordinate districtwide safety training as needed Facilities Oversight & Strategic Support ● Consult with districts to develop strategic facilities master plans including deferred maintenance schedules ● Providing guidance on the Civic Center Act, joint-use agreements, and public access liability Operational Leadership ● Provide leadership on custodial grounds, and maintenance practices, including preventive maintenance programming and emergency response ● Help districts assess organizational structures, staffing levels, and workflows to optimize operations and efficiency ● Coordinate shared training and development opportunities for facilities teams across districts Collaboration & Communication ● Serve as a liaison between chose third part property administrator, SCCSIG and other member district facilities teams, site administrators, and business officials to promote consistent practices and collective problem-solving ● Develop toolkits, protocols, and templates for site-level inspections, vendor compliance, and facilities use agreements ● Represent ASCIP, SCCSIG and other members on committees focused on school safety, facilities, and risk reduction Other • Perform other related duties as assigned • The Executive Director may revise the essential duties and reporting relationship of this position at any time
Qualifications/Skills: Education, Experience & Knowledge ● Bachelor’s degree in architecture, engineering, construction management, business administration, public administration, or a related field required; Master’s degree or related Industry certifications preferred ● Minimum of five (5) years of progressive experience in facilities management, operations, risk management, or related leadership roles, preferably in public K-12 setting ● Knowledge of principles of risk assessment and mitigation in school facility environments ● Familiarity of public-school facility laws and regulations, including California Education Code, Public Contract Code, and Civic Center Act ● Understanding of environmental health and safety standards, including hazardous materials handling, indoor air quality management, and emergency response protocols ● Prefer experience with school construction, modernization, deferred maintenance, and facility master planning processes ● Budget development, contract management, and operational planning ● Training program development and adult learning principles ● Proficiency in Xactimate and similar construction management software including working familiarity with Prevailing Wage Schedules Personal Attributes • Good oral and written communication skills • Analytical skills to conduct thorough investigations, process information, and determine if claims should be paid • Team orientation and ability to work collaboratively and collegially with other external partners, internal staff, members, the professional community, and the public • Ability to work with little general supervision or as directed • Excellent customer relations skills • Excellent organizational and recordkeeping skills • Ability to work reliably, collaboratively and constructively with co-workers and business colleagues Physical and Other Requirements • Ability to work in an office setting performing all of the duties described in this position description. • Ability to travel County wide • Possession of a current California Driver’s License and successful completion of SCCSIG’s standard background check is a condition of employment
