BASIC FUNCTION:

Under the direction of the Controller or Executive Director in the absence of the Controller, perform a variety of technical accounting duties related to the preparation, maintenance, and review of financial records, accounts and reports for Ventura County Schools Self-Funding Authority (VCSSFA) and the California Schools Employee Benefits Organization (CSEBO); perform accounts payable and receivable, payroll, tax, cash reconciliations and financial reporting duties; assure compliance with established VCSSFA and CSEBO policies and procedures and governmental regulations.

REPRESENTATIVE DUTIES:

Perform a variety of technical accounting duties related to the preparation, reconciliation, maintenance, and review of financial records, accounts and reports for VCSSFA and CSEBO; establish, monitor and maintain assigned accounts; exercise judgement and initiative to perform independent financial duties related to assigned ledgers, accounts, and programs. E

Utilize medical, dental, and vision eligibility lists to invoice customer contributions; calculate administrative fees due to third party dental, medical, and vision administrators; distribute expenses to proper accounts; enter payment data into computerized financial system, remitting and reimbursing accounts accordingly. E

Compile confidential claims information and monthly medical, dental and vision worksheets; reconcile worksheet information with CSEBO financials and prepare monthly estimated cash status reports; distribute cash status reports to Board members and consulting firms according to established procedures. E

Analyze and compile financial data for state and federal reports, ensuring compliance with all federal and state regulations. E

Enter checks and other financial data received from third party administrators (TPAs); reconcile bank checking account statements and TPA financial claims reconciliation registers with VCSSFA financial systems. Monitor bank accounts daily and reimburse as needed. E

Prepare monthly claim/claim recovery spreadsheets distributed by fiscal year of loss; transfer to VCSSFA financial records. E

Review VCSSFA time cards to verify correct hours and days worked; adjust individual vacation and sick leave amounts and calculate leave time according to VCSSFA policies and procedures; grant, verify, post, and monitor sick and maternity leave, vacation usage, workers’ compensation leave, promotion and retirement. E

Review VCSSFA payroll information and process monthly, quarterly, and annual Federal and State tax reports; issue VCSSFA W-2 forms. E

Compile and evaluate LEA statistical data related to the annual insurance marketing and renewal process.

Manage and code invoices received and obtain proper approval.

Answer phone calls and assist customers.

Provide a variety of information and assistance regarding financial, accounting, and benefit policies and procedures to school district staff, consultants, claims administrators, and others. E

Prepare deposits and distribute revenue to proper VCSSFA and CSEBO accounts. E

Issue payments of wellness, safety credit and ergonomic equipment reimbursement monies to school districts; balance and reconcile safety credit and ergonomic equipment reimbursement reports; send monthly/yearly balance reports to districts. E

Assist in year-end financial closing process and independent auditor(s) with annual audits of VCSSFA and CSEBO records. E

Analyze and audit financial data and documents to assure accuracy, completeness and compliance with VCSSFA and CSEBO policies and procedures and applicable governmental regulations. E

Attend conferences, seminars, trainings and meetings as appropriate. E

Operate a variety of office equipment, including a personal computer and related software, printer, calculator, typewriter, copy machine and fax machine. E

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
General accounting and auditing principles, practices and procedures.
Financial record-keeping principles, including general accounting
Rules and regulations concerning assigned accounting activities.
General ledger accounting to perform journal and adjusting entries.
Preparation, review and control of assigned accounts.
Technical aspects related to assigned accounting duties.
Preparation, maintenance, verification and processing of payroll records.
Legal requirements, policies and regulations pertaining to payroll functions including provisions of the California Education Code, Internal Revenue Service, and State Franchise Board codes and forms.
Modern office practices, procedures and equipment.
Operation of computer equipment and related spreadsheet and word processing software.
VCSSFA and CSEBO organization, operations, policies and objectives.

ABILITY TO:
Utilize critical thinking to solve problems.
Perform technical accounting work in the preparation, maintenance and
review of VCSSFA and CSEBO financial records, accounts and reports.
Assure compliance with established VCSSFA and CSEBO policies and procedures and
governmental regulations.
Maintain and audit fiscal records and accounts in a Self-Funding organization.
Interpret, explain, and apply accounting, and administrative policies, procedures
and other requirements.
Prepare financial records, reports and statements.
Process and record accounting transactions accurately.
Review, audit and verify a variety of payroll documents and reports.
Perform a variety of accounting clerical duties related to payroll processing and employer-administrated employee benefits.
Interpret and apply rules, regulations, policies and procedures.
Research and reconcile financial data and documents.
Establish and maintain cooperative and effective working relationships with others.
Maintain schedules and meet deadlines.
Communicate effectively both orally and in writing.
Work independently with little or no direction.
Utilize computer software to organize, sort, and report financial data.