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History Of Our Organization
The Ventura County Schools Self-Funding Authority (VCSSFA) was formed by the Public School Districts in Ventura County in 1982 as a State-Regulated Public Entity under Title 1, Division 7, Chapter 5, Article 1, of the California Government Code.
Prior to 1982, there were two separate Joint Powers Authorities (JPAs); one for Workers' Compensation and one for Liability and Property. The formation of these two JPA's by the local educational agencies of Ventura County was a direct result of the inability of the public school districts to purchase specific insurance coverages and/or the absence of affordable insurance coverage in the commercial market. The two JPAs were merged by their member districts in 1982 to form the VCSSFA. It was believed that the formation of the VCSSFA would:
Provide broader coverages at lower costs than commercial insurers because JPAs are not driven by profit; member contributions are driven only by the members' claims experience and risk exposures;
Allow member districts to control claims by utilizing professional claims administrators and implementing strict litigation management protocols;
Provide greater resources and effort toward Risk Management and Safety Services to assist members in their reduction of losses and related costs.
Prior to 1986, the administration of the VCSSFA was under the auspices of the Ventura County Superintendent of Schools (currently called the Ventura County Office of Education). In 1986, the VCSSFA's Board of Directors voted to separate the VCSSFA from the VCSSO and established the VCSSFA as a separate public entity with direct responsibility to the VCSSFA Executive Committee and Board of Directors. All VCSSFA employees are employed directly by the VCSSFA.
REPRESENTATIVE DUTIES
The following list of job responsibilities is generally descriptive and is not intended to be an
exclusive or all-inclusive listing of job duties. Duties may be changed to meet the needs of the
organizations.
Direct the day-to-day operations of the Financial Services Department, and train and
supervise that department’s staff;
Plan, organize, control and direct fiscal operations and activities including the
preparation, development, monitoring, review, analysis, maintenance and adjustment of
VCSSFA and CSEBO funds and accounts;
Plan, organize, administer, and direct the activities and operations of the Finance
Department to ensure effective and cost-efficient operations;
Coordinate and direct financial record-keeping, reporting and related auditing functions
to assure accurate and timely accounting and reporting of VCSSFA and CSEBO funds
and accounts;
Oversee the management and coordination of all fiscal reporting activities of VCSSFA
and CSEBO, including budget development, rate development and expense management;
Develop and present complex funding models, funding options, projections and other
statistical data;
Plan and organize the development of financial policies, regulations, and operational
guidelines;
Develop and implement plans for the fiscal infrastructure of systems, processes and
personnel designed to accommodate the growth objectives of the governing boards;
Track and summarize detailed claims data for the CSEBO actuarial analysis.
Underwrite and develop rate quotes for new members joining VCSSFA and CSEBO.
Develop and administer VCSSFA’s and CSEBO’s underwriting and cost allocation
process;
Work with auditors, actuarial consultants, claims administrators, insurers, claims
consultants, primary excess carriers, and insurance brokers to develop funding strategies
in all areas of risk;
Develop VCSSFA’s and CSEBO’s budget, including budget monitoring and revisions,
and make budget presentations to the Executive Committees and Boards;
Review and approve all payments, transfers, receipts, journal entries and other accounting
transactions, and manage, direct, and interpret general ledger activity;
Work with third party administrator to review and approve financial transactions, monitor
and administer trust account funding and reinsurance receipts.
Participate in meetings, and make presentations on all matters relating to rates, budget,
finance, and accounting;
Review and submit all required financial reports, including state and federal reports.
Reconcile claims payment system to accounting system monthly;
Prepare financial analysis of claims data as directed;
Prepare and submit data to actuary for reserve analysis;
Perform personnel functions as needed including interactive process and new employee
onboarding.
Work with LEAs to collect insurance renewal information to provide to insurance
brokers.
Assists with the preparation of RFP responses in coordination with VCSSFA and CSEBO
staff for new members, vendors, and carriers.
Oversee eligibility and plan designs and communicate with carriers regarding the
enrollment system.
Make recommendations to improve procedures and the transmittal of information or to
facilitate implementation or administration of policies and programs.
Self-pay retiree ACA tax form.
Attend in person LEA meetings, conferences, seminars, and trainings.
Perform a variety of duties in the preparation of Board and committee agendas.
Assist the Executive Director in consulting with and responding to communication from
various LEA members regarding problems, policy interpretations, requests, claim dispute
resolutions and other general assistance.
Assist the Executive Director with the financial audit activities and actuarial studies and
claims audits of VCSSFA and CSEBO.
JOB REQUIREMENTS
Experience: Managing a major fiscal operation; managing a large operating budget; and
developing and implementing strategic plan models.
Financial Skills: Analyzing financial reports, spreadsheets and documents; establishing
procedures and priorities; reviewing, evaluating and implementing operational processes;
researching, interpreting and applicable laws.
Knowledge: School district self-funding business models and California governmental
accounting standards and procedures; education financial programs; laws, policies, and
procedures affecting education-funding programs.
Other Capabilities: Train and supervise staff; exercise sound judgments; communicate
effectively in written and oral form; manage multiple projects simultaneously and meet project
deadlines; work effectively and collaboratively with a variety of individuals and groups; analyze,
interpret, apply and communicate policies, procedures, laws and regulations.
MINIMUM QUALIFICATIONS
Possession of a Bachelor’s Degree in Public Administration, Business Administration,
Accounting or a related field; Five (5) years current experience managing a K-12 public
school business/finance environment in the state of California or current experience
managing JPA business/finance environment, including a budget of at least $100 million.
DESIRED QUALIFICATIONS
Possession of a Master’s Degree in Business Administration;
Possession of a Certified Public Accountant (CPA) designation;
Experience managing a business/finance operation for employee benefits
WORKING CONDITIONS
ENVIRONMENT:
Office environment.
PHYSICAL ABILITIES:
Vision (which may be corrected) to read small print; hearing and speaking
to communicate with others; ability to stand, stoop, reach and bend;
mobility of arms to reach and dexterity of hands to grasp and manipulate
small objects and operate office equipment; perform work which is
primarily sedentary; perform lifting, pushing and/or pulling which does
not exceed 25 pounds and is an infrequent aspect of the job; to function in
inside environmental conditions; to work at a computer terminal for
prolonged periods; may be required to work evenings and weekends.
