ABOUT THE CITY The City of South Pasadena is a charming community, situated only six miles from downtown Los Angeles. Called the City of Trees, the area is known for its stunning homes, unique small businesses, and top-quality schools. South Pasadena’s diverse population of about 25,000 occupies a mere 3.44 square miles of flatlands and hillsides on the west side of the San Gabriel Valley. More than 100 acres of parks and playgrounds blanket its landscape and more than 21,000 trees adorn its streets. The quiet, historic character of its attractive neighborhoods is a testament to the preservationist efforts of residents in protecting both its architectural and natural beauty. The city enjoys a low crime rate and the benefits of a close-knit, participation-oriented community. Its busiest street, Fair Oaks Avenue was an important link in the original Route 66 and remains a vital thoroughfare today. A Gold Line station provides a light rail connection to downtown Los Angeles and the regional transportation system. Mission Street and its vicinity are dotted by fine restaurants, downtown lofts, and unique shops. The city also is home to its own beautiful library, located inside a picturesque park. South Pasadena continues to honor its traditions by conducting its own long-running 4th of July Parade, known as the Festival of Balloons. Residents also craft the city’s own float for the New Year’s Tournament of Roses Parade, held annually few miles north. Like so many other local activities, these events are coordinated by a cohesive assortment of City staff teamed with volunteers from the many vibrant clubs and organizations. While respecting its illustrious past, the City of South Pasadena looks forward to shaping its future.

JOB OBJECTIVES
Under administrative direction, to direct, manage, supervise and coordinate the activities and operations of the Human Resources and Risk Management functions within the Management Services Department including recruitment, selection, classification, compensation, employee relations, risk management, workers compensation, safety programs, employee benefits administration, and training; to serve as the Americans with Disabilities Act compliance officer and oversee citywide ADA compliance; to coordinate assigned activities with other divisions, departments and outside agencies; and to provide highly responsible and complex administrative support to the Director of Management Services.

ESSENTIAL JOB FUNCTIONS
The following tasks are typical for positions in this
classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here.

Assume management responsibility for assigned services and activities of the Human Resources Division including recruitment, selection, classification, compensation, employee relations, risk management, safety programs, workers compensation, employee benefits administration, training, and ADA compliance.

Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.

Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.

Plan, direct, coordinate and review the work plan for human resources and risk management staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.

Oversee the City’s risk management programs including liability programs, mitigation plans, and claims management; work with insurance providers to administer liability, property, and ancillary insurance programs; coordinate investigation of damage claims including accident and injury investigations; coordinate outside investigations and works with the legal services on claims or legal actions; correspond and interact with insurance agents, adjusters, attorneys, and claimants.

Supervise and coordinate the City-wide workers compensation program; collaborate with third party administrator to review claims and work-related injuries.

Oversee the in-house administration of the flexible benefits program; supervise the administration of the health, dental, life and disability benefits program.

Serve as the ADA Compliance Officer; ensure City-wide compliance with Americans with Disabilities Act regulations.

Oversee and participate in conducting job analysis, classification and compensation studies; recommend modifications to the City’s classification plan; prepare written documentation to support recommendations.

Consult with department heads regarding Personnel Rules, human resource policies and procedures, labor agreements, disciplinary procedures and due process requirements; assist staff in responding to grievances and participating in hearings.

Oversee and coordinate the City’s workplace safety programs including serving as chairperson of the Safety Committee and coordinating safety inspections, safety training, and accident investigations; ensure compliance and implementation of Cal/OSHA and related worker safety guidelines and programs.

Serve as a member of the City’s labor relations team; participate in labor negotiations.
Participate in investigating allegations of sexual harassment, discrimination or unfair treatment; respond to equal employment opportunity complaints; develop written conclusions or recommendations.

Select, train, motivate and evaluate human resources personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Develop and oversee the human resource section of the Management Services annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.

Could serve as the liaison for Management Services with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues.

Could serve as staff on a variety of boards, commissions and committees; prepare and pre- sent staff reports and other necessary correspondence.

Provide responsible staff assistance to the Management Services Director.

Conduct a variety of organizational studies, investigations and operational studies; recommend modifications to human resource programs, policies and procedures as appropriate.

Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of human resources management and administration.

Perform related duties and responsibilities as required.

FLSA Status: Exempt

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: At least five years of increasingly responsible professional-level human resources and risk management experience including supervisory responsibility.

Education/Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources or a related field. A Master’s degree in one of these is preferred.

Licenses and Certificates:
Possession of a valid Class C California Driver’s License with a safe driving record.

Knowledge of:
Operational characteristics, services and activities of a human resources management program.
Operational characteristics, services and activities of risk management and worker’s compensation programs.
Principles and practices of public personnel administration including recruitment, selection, benefits administration and employee relations.
Methods and techniques of recruiting, interviewing and selecting qualified applicants for employment.
Principles and practices of wage and salary benefit administration.
Methods and techniques of job analysis including classification and compensation. Principles and practices of program development and administration.
Principles and procedures involved in labor negotiations.
Employee health and safety laws and program administration
Methods and techniques of dealing with employee grievances and unlawful allegations.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training and performance evaluation. English usage, spelling, grammar and punctuation.
Pertinent Federal, State and local laws, codes and regulations including ADA compliance.

Ability to:
Oversee and participate in the management of a comprehensive human resources management program.
Oversee and participate in the management of municipal risk management, worker’s compensation, and safety programs.
Oversee, direct and coordinate the work of lower level staff. Select, supervise, train and evaluate staff.
Oversee and participate in classification, compensation and job analysis functions. Maintain confidentiality of work performed.
Direct and modify an efficient recruitment, selection and retention program. Review and resolve employee grievances in accordance with labor agreements. Participate in labor negotiations.
Participate in the development and administration of division goals, objectives and procedures.
Prepare and administer large program budgets.
Prepare clear and concise administrative and financial reports.
Ensure City-wide compliance with ADA requirements.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State and local policies, laws and regulations governing employment and human resources management.
Communicate clearly and concisely, both orally and in writing.
Understand and carry out oral and written instructions.
Establish and maintain effective relationships with those contacted in the course of work.

Working Conditions & Physical Demands:
The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Productivity: Incumbents must perform work in an efficient, effective and timely manner with minimal direction.

Mobility: Incumbents require sufficient mobility to work in an office setting, operating office equipment.

Vision: Vision sufficient to read small print, computer screens and other printed documents.

Environment: Normal office setting with some travel to attend meetings.

Other Factors: Incumbents may be required to work extended hours including evenings and weekends. Incumbents may be required to travel outside City boundaries to attend meetings.